Xperitas COVID-19 Protocols

COVID-19 Protocols

Ensuring the safety of participants abroad

For 2023 travel, Xperitas has Covid-19 protocols in place, which we would ask that you review carefully. Within these protocols is a Covid-19 vaccine requirement for participants to ensure the safety of the individual traveler, the student group, host families and other individuals that travelers will come into contact with while abroad. In addition, this requirement is in place so that the group completes the itinerary as designed without interruption, delay or cancellation.

Xperitas has also secured additional insurance coverage for trip interruption or cancellation!  See details of additional coverage.  


Covid-19 Protocol | Xperitas

  1. All participants must be fully vaccinated according to the Centers for Disease Control’s definition.

    The definition of fully vaccinated, according to the CDC, is as follows:

    Fully Vaccinated: At least 14 days have passed after administration of a single dose of the Janssen/Johnson & Johnson vaccine, or 14 days have passed after administration of the second dose of any other acceptable COVID-19 Vaccine.

    Please find a helpful breakdown of the Covid-19 vaccination schedule for most people based on age group at the following CDC link.

    In addition, we STRONGLY recommend that all participants are up-to-date with boosters according to the CDC to further protect each traveler, the student group as a whole, host families abroad, and to reduce Covid-related issues and interruptions before or during the language immersion program.

  2. If a participant tests positive for Covid-19 five days or less before travelling to the destination, they should inform Xperitas immediately. Xperitas will work with the participant to determine next steps.
  3. All participants must follow the masking, social distancing, testing, and quarantine guidelines established by and in the host country and airlines/transportation carriers during the program. For the safety of all participants, everyone must use masks during times when social distancing is not possible, including during air travel. Intentional disregard of any of these guidelines could result in disciplinary action up to (and including) dismissal from the program.
  4. All participants must bring 2 Covid-19 rapid antigen tests with them abroad. If at any point a participant experiences any symptoms of Covid-19, the individual must take a rapid test. If the results are negative, the participant can continue as normal with the tour portion of their program.  If the results are positive, the individual must be tested at a local clinic/hospital in order to confirm their positive status and for insurance purposes (test must have a medical physician’s signature). Any positive individual must isolate per CDC guidelines, in addition to following any host country or community requirements regarding quarantining. The individual may not be able to participate in the remainder of the program. If the individual is a student, an adult will be present while the student is in quarantine.
  5. If a participant tests positive for Covid-19 and other group participants have been exposed, all participants must mask for 5 days.
  6. If a participant tests positive for Covid-19 five days or less before travelling back to the United States, Xperitas will work with the participant to coordinate their return flight home. If a student is in isolation, a leader will be present. The remainder of the group will travel back to the United States.
  7. For specific protocols in place during the family stay, refer to the Xperitas Family Stay Experience Protocols.


Covid-19 Protocol | The Family Stay Experience® 

  1. All eligible members* of the host family will be fully vaccinated. Proof of vaccinations will be shown to the Family Stay Coordinator (FSC) at least two weeks prior to the group’s arrival in country.  The FSC will document proof of vaccination on the Xperitas-provided form.
  2. If a member(s) of a host family is experiencing Covid-19 symptoms a week or less before the host student’s arrival, the host family will communicate with the FSC and inform them of the situation, and the FSC will alert Xperitas. The person(s) experiencing symptoms will arrange to be tested for Covid-19. The host family can only host if the test results are negative. If the individual(s) has not been tested and received results, or the test results are positive, the student will be placed with an alternative host family.  
  3. If a student or host family member(s) is experiencing symptoms of Covid-19 during the family stay: An adult in the host family will contact the FSC and inform them of the situation, and the FSC will alert the group leader and Xperitas. Any symptomatic individual will arrange to be tested for Covid-19. If the results are negative, all individuals can continue as normal with the family stay experience. If the results are positive, the FSC will work with Xperitas to coordinate isolation. If isolation takes place at a hotel, a group leader will be present.
  4. If a teacher has privately-arranged their group's family stay, that teacher will determine their group's family stay protocols. We strongly suggest the above protocols be followed. The group leader should inform Xperitas of any positive Covid-19 cases.  


*Eligibility is determined by vaccine type available in host country and as recommended by each destination’s Ministry of Health. Members of host families are individuals that live either permanently or temporarily as a guest in the host family home.