Immersion Program Registration Information

How to Register Your Group

Get started on your Language or Community Immersion adventure!

Participants will receive a personalized link to register for their group's program from their teacher or group leader. Follow the link and complete the online application. A $500 deposit is due with each application, which can be paid via credit card online or by check or money order mailed to the Xperitas office. Applications can not be processed until the deposit is received.

Please review our payment deadlines and cancellation policies. Questions? Contact us.

Pricing for Language and Community Immersion Programs is determined by itinerary and departure city.

Prices include round-trip airfare, all lodging and transportation while in the destination, meals as indicated on the itinerary, comprehensive short-term international health insurance, preparation materials to help you engage more deeply on the program, and other inclusions (such guides, entry fees, etc.) as indicated on the itinerary.

Browse our destinations and itineraries to view individual prices. Be sure to review available discounts below, or visit our financial aid, scholarships, fundraising, payment schedule and cancellation policies pages.

Discounts

Early Bird Discount

Participants who register by June 1 for spring travel in the following year or June 15 for summer travel in the following year are eligible for a discount ($200 for international programs; $100 for United States programs), which will be deducted from the program price at the time of final billing.

Family Member Discount

Any fully paying participant who has an immediate* family member also registered as a fully paying participant on an Xperitas Language Immersion Program is eligible for a credit of $100 per family member. Leaders are ineligible, as are participants who have a modified price (ie. land- or air-only).

*living in the same household, e.g. siblings, parents

Surcharges

While most participants will not encounter any surcharges on top of their program price, certain situations do result in an additional cost. Review potential surcharges below, and contact us with any questions.

Baggage fees

Many airlines charge $20-$50 each way for the first checked bag. Fees vary depending on the airline and destination and may not apply to international travel. Additional fees based on size, weight and additional pieces of baggage may apply. These fees must be paid by the passenger at check-in. Please check airline websites for the most current baggage fee policies.

Small group supplement

Xperitas Language Immersion Program prices are based on a minimum of 10 or 24 students (see individual itineraries for details). Xperitas makes all efforts to combine schools to reach the minimum size but cannot guarantee this. If the number of participating students does not reach the minimum, a small group supplement will apply. The amount depends on the actual number of students and itinerary.

Optional activities

In some cases, optional activities can be arranged by Xperitas for the whole group. In general, no individual arrangements can be made. Costs for optional activities will be added to the program price at final billing or covered by participants during the program.

Hotels/Accommodations

  • Student accommodations are based on 3 or 4 students per room (triples/quads).
  • Leader accommodations during the itinerary and family stay are based on two leaders per room (double/twin). Single room accommodations come at an additional cost, and availability varies by destination. Please contact your Xperitas program manager for details.
  • Adult participants may require unique hotel accommodations that entail additional costs. These costs vary by destination and itinerary. Please contact your Xperitas program manager for details.

Special Air Travel Requests

For all programs that include airfare, Xperitas determines the travel dates, airline and air routing. Requests for specific travel dates or airlines may incur additional charges. Contact us for more information.