Payment Deadlines for 2022 Travelers

All Xperitas participants must be paid in full by the required deadline to participate. Xperitas only sends individual invoices by email for the final program payment. For all other payments, please adhere to the payment schedule that pertains to your program.

Payments can be made online with a credit card or by ACH, on a participant's Xperitas portal. Instructions are sent with enrollment confirmation. Checks or money orders can be made payable to Xperitas and sent to our office. Write the participant's name, school (if applicable) and destination on each payment. Mailed payments must be postmarked by the payment deadline. Xperitas cannot accept postdated checks. All postdated checks will be returned immediately.

Winter Programs Payment Schedule 

Programs departing December, January, February

• Participants who register and pay their deposit by the Early Bird deadline do not have to submit another deposit payment on the final enrollment deadline of June 15, 2021.

• All Early Bird discounts and financial aid awards will be credited toward the final payment.

Spring Programs Payment Schedule

Programs departing in March and April

• Participants who register and pay their deposit by the Early Bird deadline do not have to submit another deposit payment on the final enrollment deadline of October 1, 2021.

• All Early Bird discounts and financial aid awards will be credited toward the final payment.

Summer Programs Payment Schedule

Programs departing May - August

• Participants who register and pay their deposit by the Early Bird deadline do not have to submit another deposit payment on the final enrollment deadline of October 15, 2021.
   
• All Early Bird discounts and financial aid awards will be credited toward the final payment.

Fall Programs Payment Schedule

Programs departing September, October, November

• Participants who register and pay their deposit by the Early Bird deadline do not have to submit another deposit payment on the final enrollment deadline of March 15, 2022.

• All Early Bird discounts and financial aid awards will be credited toward the final payment.
   

Late registration fees

A $40 fee will be assessed for deposits and/or applications received after the final enrollment deadline. Late enrollment can not be guaranteed for all programs; contact us for more information.

Late and missing payments

Payments postmarked after the published deadline incur a $40 fee. Xperitas reserves the right to cancel participants missing a payment two weeks after the deadline. Published cancellation fees will apply.

Returned checks

Checks that are returned to Xperitas unpaid by the bank carry a $40 fee and must be replaced by a cashier’s check or money order that includes this $40 fee. All subsequent payments must be in the form of a cashier’s check or money order.

Re-enrollment

Based on availability, cancelled participants may re-enroll by submitting any missing payments plus a $40 fee and any applicable changes in airline costs. Payment must be made by cashier’s check or money order.

Other Deadlines to Remember:

Financial Aid

• Financial Aid applications for Winter programs are due by June 15, 2021
• Financial Aid applications for Spring and Summer programs are due on October 15, 2021
• Financial Aid applications for Fall programs are due by March 15, 2022

Applications that are incomplete or submitted after the due date will not be considered.

Family Stay Applications

• Family Stay applications* (if applicable) for Winter programs are due on July 1, 2021 
• Family Stay applications* (if applicable) for Spring and Summer programs are due on November 1, 2021
• Family Stay applications* (if applicable) for Fall programs are due on April 1, 2022  

*If program application comes in after application deadline, Family Stay application is due one week from program acceptance

Passport Submission

• Submit passport information and copy of passport for Winter programs via the Xperitas portal by September 1, 2021  
• Submit passport information and copy of passport for Spring programs via the Xperitas portal by December 1, 2021 
• Submit passport information and copy of passport for Summer programs via the Xperitas portal by February 1, 2022 
• Submit passport information and copy of passport for Fall programs via the Xperitas portal by June 1, 2022 

Applications that are incomplete or submitted after the due date will incur a $40 late fee.