Payment Schedule for Immersion Programs

Payment Deadlines for 2022 Travelers

All Xperitas participants must be paid in full by the required deadline to participate. Xperitas only sends individual invoices by email for the final program payment. For all other payments, please adhere to the payment schedule that pertains to your program.

Payments can be made online with a credit card or by ACH, on a participant's Xperitas portal. Instructions are sent with enrollment confirmation. Checks or money orders can be made payable to Xperitas and sent to our office. Write the participant's name, school (if applicable) and destination on each payment. Mailed payments must be postmarked by the payment deadline. Xperitas cannot accept postdated checks. All postdated checks will be returned immediately.

 

Winter Programs Payment Schedule 

Programs departing December, January, February

Postmark Deadline
Amount Due

April 15 - Early Bird deadline

$500 deposit

June 15 - Final enrollment deadline

$500 deposit

no payment due for Early Bird registrants

August 1

$800

September 1

$800

October 15

Final balance due

  • Participants who register and pay their deposit by the Early Bird deadline do not have to submit another deposit payment on the final enrollment deadline of June 15, 2021.

  • All Early Bird discounts and financial aid awards will be credited toward the final payment.

 

Spring Programs Payment Schedule

Programs departing in March and April

Postmark Deadline
Amount Due

June 15 - Early Bird deadline

$500 deposit

October 1- Final enrollment deadline

$500 deposit

no payment due for Early Bird registrants

November 1

$800

December 1

$800

January 15

Final balance due

  • Participants who register and pay their deposit by the Early Bird deadline do not have to submit another deposit payment on the final enrollment deadline of October 1, 2021.

  • All Early Bird discounts and financial aid awards will be credited toward the final payment.

 

Summer Programs Payment Schedule

Programs departing May - August

Postmark Deadline
Amount Due

June 15 - Early Bird deadline

$500 deposit

October 15 - Final enrollment deadline

$500 deposit

no payment due for Early Bird registrants

November 15

$1,000

January 15

$1,000

March 15

Final balance due

  • Participants who register and pay their deposit by the Early Bird deadline do not have to submit another deposit payment on the final enrollment deadline of October 15, 2021.
     
  • All Early Bird discounts and financial aid awards will be credited toward the final payment.

 

Fall Programs Payment Schedule

Programs departing September, October, November

Postmark Deadline
Amount Due

January 15, 2022 - Early Bird deadline

$500 deposit

March 15, 2022 - Final enrollment deadline

$500 deposit

no payment due for Early Bird registrants

May 1, 2022

$800

June 1, 2022

$800

July 15, 2022

Final balance due

  • Participants who register and pay their deposit by the Early Bird deadline do not have to submit another deposit payment on the final enrollment deadline of March 15, 2022.

  • All Early Bird discounts and financial aid awards will be credited toward the final payment.

 

Automated Payment Plan

Xperitas offers monthly automated payments. This is an easy and effortless way to make sure that participants are up to date with program payments! Participants can select to enroll in automated payments during the application process, as long as they do so prior to June 15. Automated payments begin on July 10th and will continue to occur on the 10th of each month until the month that the final balance is due. If participants select this plan, they will have paid $2,900 by the time that their final program balance is due. Participants will only need to pay the final balance due for the program (via the Xperitas portal or by check) when they receive their final bill via email. If you have any further questions, please contact registration@xperitas.org

Late registration fees

A $40 fee will be assessed for deposits and/or applications received after the final enrollment deadline. Late enrollment can not be guaranteed for all programs; contact us for more information.

Late and missing payments

Payments postmarked after the published deadline incur a $40 fee. Xperitas reserves the right to cancel participants missing a payment two weeks after the deadline. Published cancellation fees will apply.

Returned checks

Checks that are returned to Xperitas unpaid by the bank carry a $40 fee and must be replaced by a cashier’s check or money order that includes this $40 fee. All subsequent payments must be in the form of a cashier’s check or money order.

Re-enrollment

Based on availability, cancelled participants may re-enroll by submitting any missing payments plus a $40 fee and any applicable changes in airline costs. Payment must be made by cashier’s check or money order.

 

Other Deadlines to Remember:

Financial Aid

  • Financial Aid applications for Winter programs are due by June 15, 2021
  • Financial Aid applications for Spring and Summer programs are due on October 15, 2021
  • Financial Aid applications for Fall programs are due by March 15, 2022

Applications that are incomplete or submitted after the due date will not be considered.

Family Stay Applications

  • Family Stay applications* (if applicable) for Winter programs are due on July 1, 2021 
  • Family Stay applications* (if applicable) for Spring and Summer programs are due on November 1, 2021
  • Family Stay applications* (if applicable) for Fall programs are due on April 1, 2022  

*If program application comes in after application deadline, Family Stay application is due one week from program acceptance

Passport Submission

  • Submit passport information and copy of passport for Winter programs via the Xperitas portal by September 1, 2021  
  • Submit passport information and copy of passport for Spring programs via the Xperitas portal by December 1, 2021 
  • Submit passport information and copy of passport for Summer programs via the Xperitas portal by February 1, 2022 
  • Submit passport information and copy of passport for Fall programs via the Xperitas portal by June 1, 2022 

Applications that are incomplete or submitted after the due date will incur a $40 late fee.