Payment Deadlines for Language Immersion Programs
All Xperitas participants must be paid in full by the required deadline to participate. Xperitas only sends individual invoices by email for the final program payment. For all other payments, please adhere to the payment schedule that pertains to your program.
Payments can be made online with a credit card on a participant's Xperitas Portal. Instructions are sent with enrollment confirmation. Checks or money orders can be made payable to Xperitas and sent to our office. Write the participant's name, school (if applicable) and destination on each payment. Mailed payments must be postmarked by the payment deadline. Xperitas cannot accept postdated checks. All postdated checks will be returned immediately.
Payment Deadlines for 2020 Travelers
Spring Programs (travel in March, April)
|
Postmark Deadline |
Amount Due |
|---|---|
|
June 1 (Early Bird) October 1 (Final) |
$500 deposit and completed application |
|
November 1 |
$800 |
|
December 1 |
$800 |
|
January 15 |
Final balance |
Summer Programs (travel in May, June, July, August)
|
Postmark Deadline |
Amount Due |
|---|---|
|
June 15 (Early Bird) October 15 (Final) |
$500 deposit and completed application |
|
November 15 |
$1000 |
|
January 15 |
$1000 |
|
March 15 |
Final balance |
Fees
Late registration
A $40 fee will be assessed for deposits and/or applications received after the final enrollment deadline. Late enrollment can not be guaranteed for all programs; contact us for more information.
Late and missing payments
Payments postmarked after the published deadline incur a $40 fee. Xperitas reserves the right to cancel participants missing a payment two weeks after the deadline. Published cancellation fees will apply.
Returned checks
Checks that are returned to Xperitas unpaid by the bank carry a $40 fee and must be replaced by a cashier’s check or money order that includes this $40 fee. All subsequent payments must be in the form of a cashier’s check or money order.
Re-enrollment
Based on availability, cancelled participants may re-enroll by submitting any missing payments plus a $40 fee and any applicable changes in airline costs. Payment must be made by cashier’s check or money order.
Other Program Deadlines
Financial Aid
Financial Aid applications for Spring and Summer programs are due on October 15, 2019. Applications that are incomplete or submitted after the due date will not be considered.
Family Stay Applications
Family Stay applications (if applicable) for Spring and Summer programs are due on November 1, 2019. Applications that are incomplete or submitted after the due date will incur a $40 late fee.
Passport Submission Deadline
Participants must submit their passport information and copy via their Xperitas portal on December 1, 2019 for spring programs and February 1, 2020 for summer programs. Applications that are incomplete or submitted after the due date will incur a $40 late fee.
