Payment Deadlines for 2022 Travelers

All Xperitas participants must be paid in full by the required deadline to participate. Xperitas only sends individual invoices by email for the final program payment. For all other payments, please adhere to the payment schedule that pertains to your program.

Payments can be made online with a credit card or by ACH, on a participant's Xperitas portal. Instructions are sent with enrollment confirmation. Checks or money orders can be made payable to Xperitas and sent to our office. Write the participant's name, school (if applicable) and destination on each payment. Mailed payments must be postmarked by the payment deadline. Xperitas cannot accept postdated checks. All postdated checks will be returned immediately.

Spring Programs Payment Schedule

Programs departing in March and April

• Participants who register and pay their deposit by the Early Bird deadline do not have to submit another deposit payment on the final enrollment deadline of November 1, 2021.

• All Early Bird discounts and financial aid awards will be credited toward the final payment.

Summer Programs Payment Schedule

Programs departing May - August

• Participants who register and pay their deposit by the Early Bird deadline do not have to submit another deposit payment on the final enrollment deadline of November 1, 2021.
• All Early Bird discounts and financial aid awards will be credited toward the final payment.

Automated Payment Plan

Xperitas offers monthly automated payments. This is an easy and effortless way to make sure that participants are up to date with program payments! Participants can select to enroll in automated payments during the application process, as long as they do so prior to June 15. Automated payments begin on July 10^th and will continue to occur on the 10^th of each month until the month that the final balance is due. If participants select this plan, they will have paid $2,900 by the time that their final program balance is due. Participants will only need to pay the final balance due for the program (via the Xperitas portal or by check) when they receive their final bill via email. If you have any further questions, please contact registration@xperitas.org

Late registration fees

A $40 fee will be assessed for deposits and/or applications received after the final enrollment deadline. Late enrollment can not be guaranteed for all programs; contact us for more information.

Late and missing payments

Payments postmarked after the published deadline incur a $40 fee. Xperitas reserves the right to cancel participants missing a payment two weeks after the deadline. Published cancellation fees will apply.

Returned checks

Checks that are returned to Xperitas unpaid by the bank carry a $40 fee and must be replaced by a cashier’s check or money order that includes this $40 fee. All subsequent payments must be in the form of a cashier’s check or money order.

Re-enrollment

Based on availability, cancelled participants may re-enroll by submitting any missing payments plus a $40 fee and any applicable changes in airline costs. Payment must be made by cashier’s check or money order.

Other Deadlines to Remember:

Financial Aid

• Financial Aid applications for Spring and Summer programs are due on November 1, 2021

Applications that are incomplete or submitted after the due date will not be considered.

Family Stay Applications

• Family Stay applications* (if applicable) for Spring and Summer programs are due on November 1, 2021

*If program application comes in after application deadline, Family Stay application is due one week from program acceptance

Passport Submission

• Submit passport information and copy of passport for Spring programs via the Xperitas portal by December 1, 2021 
• Submit passport information and copy of passport for Summer programs via the Xperitas portal by February 1, 2022 

Applications that are incomplete or submitted after the due date will incur a $40 late fee.