Prepare for a successful and enriching program

We believe that preparation and reflection are keys to a successful and meaningful program. That's why we've compiled an array of resources to help you, your child or your group have the best experience possible before, during and after your program. Use the filters below to identify resources by audience, type, theme and/or when to use.

We are constantly working to add and update resources, so check back often! Questions? Contact us.

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Family Stay "What If?"

Critical Thinking Activity

During the family stay, students will find themselves in situations that require problem solving, social and cross-cultural communication skills. It’s important to go through a few difficult scenarios so that students feel prepared to tackle any...

Food is Cultural

Critical Thinking Activity

Do you already know what foods and meals are considered “traditional” in the region of the U.S. where you live? Just because you grew up eating certain foods doesn’t necessarily mean that those foods reflect what is customary for other people in...

Health and Safety

Travel Tip

Travel abroad is an enriching and exciting opportunity to experience another culture, meet new people and speak another language. While preparing for the cultural aspects of this experience is important, it’s also essential for travelers to learn...

Hotel Sign In/Out


Download the Hotel Sign In/Out form for use during your program.

How to Write Your Host Family Letter

Travel Tip

All language program participants whose program includes an Xperitas family stay are required to complete the Family Stay Application, including an an introductory letter and two photos. We share these materials with our Family Stay Coordinators...

Leader Expense Report


Download the Leader Expense Report.

Likert Scale – Reflecting on a Continuum

Critical Thinking Activity

In-country reflection activities are an important part of the immersion experience because they help participants process the cultural differences they are encountering. However, it can be hard to find the time for reflection when you are...

Money Matters

Travel Tip

The amount of spending money needed for an Xperitas Language Program participant varies from student to student. Some students are very careful with their money and get by with less, while others spend it quickly and need more. Xperitas...

Notarized Permission Form


Download the Xperitas Notarized Permission Form.

Pack and Prep for a Successful Trip

Travel Tips

When it comes to packing, less is more. Confident travelers know that carrying heavy bags full of clothes, toiletries and accessories that won’t all be used is a waste of time and energy, and quickly becomes the bane of any traveler’s journey....

Parent Meeting Materials


Teachers, use these resources to get students inspired for traveling in 2018! Parents, feel free to review the parent meeting presentations too.

Pep-Talking the Family Stay

Practical Activity

It’s finally time to drop your students off with their host families! Hopefully, they have completed a good number of the Xperitas critical thinking activities, but it’s still good to give them some reminders and a good pep talk as you are on...

Telephone Chain


Download the Telephone Chain for leaders to use for contacting parents during their program.

Terms and Conditions - Community Partnership Programs


Download the Terms and Conditions for Community Partnership Program participants.

Terms and Conditions - English Programs


Download the Terms and Conditions for English Program participants.