Payment Deadlines for Community Partnership Programs

Payment Deadlines for Community Partnership Programs

All Xperitas participants must be paid in full by the required deadline to participate. Xperitas only sends individual invoices by email for the final program payment. For all other payments, please adhere to the payment schedule that pertains to your program.

Payments can be made online with a credit card on a participant's Xperitas Portal. Instructions are sent with enrollment confirmation. Checks or money orders can be made payable to Xperitas and sent to our office. Write the participant's name, school (if applicable) and destination on each payment. Mailed payments must be postmarked by the payment deadline. Xperitas cannot accept postdated checks. All postdated checks will be returned immediately.

Community Partnership Programs  

2021 Payment Schedule*  

Postmark Deadline    

Amount Due 

180 days or more prior to departure (Early Bird) 

120 days prior to departure (Final) 

$500 deposit and completed application 

90 days prior to departure 


60 days prior to departure 

Final balance  

*This policy is in effect for 2021 programs only 

Residents of California and Iowa: State law requires certain sellers of travel to have a trust account or bond. Xperitas has a bond issued by The Hartford in the amount of $10,000. Xperitas does not participate in the California Travel Consumer Restitution Fund. 



Late registration

A $40 fee will be assessed for deposits and/or applications received after the final enrollment deadline. Late enrollment cannot be guaranteed for all programs; contact us for more information.

Late and missing payments

Payments postmarked after the published deadline incur a $40 fee. Xperitas reserves the right to cancel participants missing a payment two weeks after the deadline. Published cancellation fees will apply.

Returned checks

Checks that are returned to Xperitas unpaid by the bank carry a $40 fee and must be replaced by a cashier’s check or money order that includes this $40 fee. All subsequent payments must be in the form of a cashier’s check or money order.


Based on availability, cancelled participants may re-enroll by submitting any missing payments plus a $40 fee and any applicable changes in airline costs. Payment must be made by cashier’s check or money order.

Other Program Deadlines

Passport Submission Deadline

Participants must submit their passport information and copy via their Xperitas portal by:

  • August 15, 2020 for winter programs
  • November 15, 2020 for spring programs
  • January 15, 2021 for summer programs
  • May 15, 2021 for fall programs
  • Applications that are incomplete or submitted after the due date will incur a $40 late fee.

Payment must be made by cashier’s check or money order.