Payment Deadlines for Community Partnership Programs

Payment Deadlines for Community Partnership Programs

All Xperitas participants must be paid in full by the required deadline to participate. Xperitas only sends individual invoices by email for the final program payment. For all other payments, please adhere to the payment schedule that pertains to your program.

Payments can be made online with a credit card on a participant's Xperitas Portal. Instructions are sent with enrollment confirmation. Checks or money orders can be made payable to Xperitas and sent to our office. Write the participant's name, school (if applicable) and destination on each payment. Mailed payments must be postmarked by the payment deadline. Xperitas cannot accept postdated checks. All postdated checks will be returned immediately.


Payment Deadlines for 2020 Travelers

Winter Programs (travel in December, January, February)

Postmark Deadline   

Amount Due

April 15 (Early Bird)

June 15 (Final)

$500 deposit and completed application

August 15

$500 (or Final balance for youth participant, if less than $500 is remaining to be paid)

October 15

Final balance

 

Spring Programs (travel in March, April)

Postmark Deadline   

Amount Due

July 15 (Early Bird)

September 15 (Final)

$500 deposit and completed application

November 15

$500 (or Final balance for youth participant, if less than $500 is remaining to be paid)

January 15

Final balance

 

Summer Programs (travel in May, June, July, August)

Postmark Deadline

Amount Due

September 15 (Early Bird)

November 15 (Final)

$500 deposit and completed application

January 15

$500 (or Final balance for youth participant, if less than $500 is remaining to be paid)

March 15

Final balance

 

Fall Programs (travel in September, October, November)

Postmark Deadline

Amount Due

January 15 (Early Bird)

March 15 (Final)

$500 deposit and completed application

May 15

$500 (or Final balance for youth participant, if less than $500 is remaining to be paid)

July 15

Final balance

Fees

Late registration

A $40 fee will be assessed for deposits and/or applications received after the final enrollment deadline. Late enrollment cannot be guaranteed for all programs; contact us for more information.

Late and missing payments

Payments postmarked after the published deadline incur a $40 fee. Xperitas reserves the right to cancel participants missing a payment two weeks after the deadline. Published cancellation fees will apply.

Returned checks

Checks that are returned to Xperitas unpaid by the bank carry a $40 fee and must be replaced by a cashier’s check or money order that includes this $40 fee. All subsequent payments must be in the form of a cashier’s check or money order.

Re-enrollment

Based on availability, cancelled participants may re-enroll by submitting any missing payments plus a $40 fee and any applicable changes in airline costs. Payment must be made by cashier’s check or money order.

Other Program Deadlines

Passport Submission Deadline

Participants must submit their passport information and copy via their Xperitas portal by:

  • August 15, 2019 for winter programs
  • November 15, 2019 for spring programs
  • January 15, 2020 for summer programs
  • May 15, 2020 for fall programs
  • Applications that are incomplete or submitted after the due date will incur a $40 late fee.

Payment must be made by cashier’s check or money order.