Payment Schedules and Fees

Payment Schedules and Fees

View payment deadlines and applicable fees for Xperitas programs

All Xperitas participants must be paid in full by the required deadline to participate. Xperitas only sends individual invoices by email for the final program payment. For all other payments, please adhere to the payment schedule that pertains to your program.

Payments can be made online with a credit card on a participant's Xperitas Portal. Instructions are sent with enrollment confirmation. Checks or money orders can be made payable to Xperitas and sent to our office. Write the participant's name, school (if applicable) and destination on each payment. Mailed payments must be postmarked by the payment deadline. Xperitas cannot accept postdated checks. All postdated checks will be returned immediately.


Language Program Payment Schedule

Spring Programs (travel in March, April, May)

Postmark Deadline

Amount Due

June 15 (Early Bird)

October 1 (Final)

$500 deposit and completed application

November 1

$800

December 1

$800

January 15

Final balance

Summer Programs (travel in June, July, August)

Postmark Deadline

Amount Due

June 15 (Early Bird)

October 15 (Final)

$500 deposit and completed application

November 15

$1000

January 15

$1000

March 15

Final balance

Community Partnership Program Payment Schedule

Postmark Deadline

Amount Due

With completed application

$300 deposit

Two weeks prior to departure, following program confirmation*

Final balance

*Xperitas will confirm each publicly offered Community Partnership Program upon reaching the required minimum number of participants and no later than 30 days before the program. If minimum participation is not met and Xperitas cancels the program, registrants will receive a full refund.

Note: This schedule is for public Community Partnership Programs that do not include airfare. Custom programs or those that include airfare may have different payment deadlines.

Late registration

A $40 fee will be assessed for deposits and/or applications received after the final enrollment deadline. Late enrollment can not be guaranteed for all programs; contact us for more information.

Late and missing payments

Payments postmarked after the published deadline incur a $40 fee. Xperitas reserves the right to cancel participants missing a payment two weeks after the deadline. Published cancellation fees will apply.

Returned checks

Checks that are returned to Xperitas unpaid by the bank carry a $40 fee and must be replaced by a cashier’s check or money order that includes this $40 fee. All subsequent payments must be in the form of a cashier’s check or money order.

Re-enrollment

Based on availability, cancelled participants may re-enroll by submitting any missing payments plus a $40 fee and any applicable changes in airline costs. Payment must be made by cashier’s check or money order.